CLUBS HQ DMCA AND COPYRIGHT POLICY

Version 1.0.0 | Effective July 22, 2026

Clubs HQ respects intellectual property rights and expects users to do the same. This Policy explains how to report infringing content, how to respond if your content was removed, and what happens to users who repeatedly infringe.

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1. Why This Matters Here

Clubs HQ users upload logos, club branding, event graphics, photographs, and custom apparel artwork. Uploading a mark or image you do not have rights to use is one of the most common and most costly mistakes on a platform like this. Particular caution is warranted with:

• Collegiate marks — university names, logos, mascots, and color-and-word combinations are aggressively licensed and enforced;
• Professional sports team names and logos;
• Race and event names — major marathons and race series hold registered trademarks, and "unofficial" merchandise referencing them is routinely pursued;
• Brand logos — shoe, apparel, and beverage brands, including in "parody" or "inspired by" form;
• Photographs you found online, including images used as club banners or in apparel designs; and
• Fonts and typefaces — a font license usually does not permit embedding or use in merchandise.

When you upload, you warrant that you own or are licensed to use every element. If a rights holder contacts us, we act on it.

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2. Reporting Copyright Infringement (DMCA Takedown Notice)

If you believe your copyrighted work has been used on Clubs HQ without authorization, send a written notice to our designated agent containing all of the following:

1. A physical or electronic signature of the copyright owner or a person authorized to act on their behalf;
2. Identification of the copyrighted work claimed to have been infringed (or a representative list, if multiple);
3. Identification of the material claimed to be infringing, with enough detail — a URL, username, club name, or design identifier — for us to locate it;
4. Your contact information: name, mailing address, telephone number, and email address;
5. A statement that you have a good faith belief that the use is not authorized by the copyright owner, its agent, or the law; and
6. A statement that the information in the notice is accurate, and, under penalty of perjury, that you are the copyright owner or authorized to act on the owner's behalf.

Designated Copyright Agent Copyright Manager Clubs HQ LLC 10820 Alico Pass New Port Richey, Florida 34655 Email: info@clubshq.us Phone: (407) 404-4788

A notice missing a required element may not be effective. Under 17 U.S.C. § 512(f), knowingly misrepresenting that material is infringing may make you liable for damages, including costs and attorneys' fees. Consider whether the use is fair use before sending a notice.

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3. What We Do When We Receive a Notice

1. Review the notice for completeness. If incomplete, we may ask for more information.
2. Remove or disable access to the identified material expeditiously.
3. Notify the user who posted it, with a copy of the notice and an explanation of the counter-notification process.
4. Record a strike against that user's account (Section 6).
5. Cancel any related order. If the material was used in a custom apparel design, we will cancel any pending production order and refund the customer.

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4. Counter-Notification

If your content was removed and you believe it was a mistake or misidentification, you may send a counter-notification to the agent above containing:

1. Your physical or electronic signature;
2. Identification of the material removed and the location where it appeared before removal;
3. A statement under penalty of perjury that you have a good faith belief the material was removed as a result of mistake or misidentification;
4. Your name, address, and telephone number; and
5. A statement that you consent to the jurisdiction of the U.S. District Court for the judicial district of your address (or, if outside the United States, any judicial district in which Clubs HQ may be found), and that you will accept service of process from the person who filed the original notice.

What happens next: we forward your counter-notification to the original complainant. If they do not notify us within 10 business days that they have filed a court action seeking to restrain the activity, we may restore the material within 10 to 14 business days of receiving your counter-notification.

Under § 512(f), knowingly misrepresenting that material was removed by mistake may make you liable for damages.

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5. Trademark Complaints

Trademark claims are not covered by the DMCA process. Send trademark complaints to info@clubshq.us, with TRADEMARK in the subject line, including: your name and contact information; the mark at issue and its registration number, if registered; evidence of your rights; identification and location of the allegedly infringing content; and an explanation of why the use is likely to cause confusion.

We review trademark complaints on their merits, and may remove content, require modification, or cancel an associated apparel order.

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6. Repeat Infringer Policy

Clubs HQ terminates, in appropriate circumstances, the accounts of users who repeatedly infringe intellectual property rights. This policy is enforced, not merely stated.

Additional rules:

• A strike is withdrawn if the user files a successful counter-notification, or if the complainant retracts the notice.
• Strikes expire after 24 months of no further valid notices.
• Egregious infringement — commercial-scale copying, counterfeiting, or infringement after a prior warning on the same mark — may result in immediate termination without a strike sequence.
• Terminated repeat infringers may not create new accounts. Evading termination is an independent violation.
• We maintain records of notices, counter-notifications, and enforcement actions.

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7. Proactive Screening

We may — but are not obligated to — screen uploads against known marks and maintain a blocklist built from notices we receive. Automated screening is imperfect and is not a determination of rights. Content flagged by screening is routed to human review, not automatically rejected, because false positives on a club's own logo are worse than a short review queue.

Rights holders who wish to register marks for proactive screening may contact info@clubshq.us (subject: TRADEMARK).

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8. If You Are Unsure Whether You Have Rights

Ask before you upload. In general:

• A club's own original logo, created by or for the club — fine;
• A logo a member designed and gave the club permission to use — fine, get it in writing;
• A sponsor's logo you have written permission to display — fine, keep the permission on file;
• A university, pro team, race, or brand mark — not without a written license;
• An image found through a web search — not without a license;
• A font used in merchandise — check the font license; many prohibit it.

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9. Contact

Copyright (DMCA): info@clubshq.us (subject: DMCA) Trademark: info@clubshq.us (subject: TRADEMARK) General legal: info@clubshq.us (subject: Legal)